Abbreviation Explained

An abbreviation (from Latin brevis "short") is a shortened form of a word or phrase. Usually, but not always, it consists of a letter or group of letters taken from the word or phrase. For example, the word abbreviation can itself be represented by the abbreviation abbr. or abbrev.

In strict analysis, abbreviations should not be confused with contractions or acronyms (including initialisms), with which they share some semantic and phonetic functions, though all three are connoted by the term "abbreviation" in loose parlance.[1]

History

Abbreviation has been used as long as phonetic script existed, in some senses actually being more common in early literacy, where spelling out a whole word was often avoided, initial letters commonly being used to represent words in specific application. By classical Greece and Rome, the reduction of words to single letters was still normal, but no longer the default.

An increase in literacy has, historically, sometimes spawned a trend toward abbreviation. The standardization of English in the 15th through 17th centuries included such a growth in the use of abbreviation[2] . At first, abbreviations were sometimes represented with various suspension signs, not only periods. For example, specific phoneme sets like "er" were dropped from words and replaced with ɔ, like "mastɔ" instead of "master" or exacɔbate instead of "exacerbate". While this seems trivial, it was symptomatic of an attempt by people manually reproducing academic texts to reduce their copy time. An example from the Oxford University Register, 1503:

In the 1830s in the United States, starting with Boston, abbreviation became a fad. For example, during the growth of philological linguistic theory in academic Britain, abbreviating became very trendy. The use of abbreviation for the names of "Father of modern etymology" J. R. R. Tolkien and his friend C. S. Lewis, and other members of the Oxford literary group known as the Inklings, are sometimes cited as symptomatic of this. Likewise, a century earlier in Boston, a fad of abbreviation started that swept the United States, with the globally popular term OK generally credited as a remnant of its influence.[3] [4]

After World War II, the British greatly reduced their use of the full stop and other punctuation points after abbreviations in at least semi-formal writing, while the Americans more readily kept such use until more recently, and still maintain it more than Britons. The classic example, considered by their American counterparts quite curious, was the maintenance of the internal comma in a British organization of secret agents called the "Special Operations, Executive" — "S.O.,E" — which is not found in histories written after about 1960.

But before that, many Britons were more scrupulous at maintaining the French form. In French, the period only follows an abbreviation if the last letter in the abbreviation is not the last letter of its antecedent: "M." is the abbreviation for "monsieur" while "Mme" is that for "madame". Like many other cross-channel linguistic acquisitions, many Britons readily took this up and followed this rule themselves, while the Americans took a simpler rule and applied it rigorously.

Over the years, however, the lack of convention in some style guides has made it difficult to determine which two-word abbreviations should be abbreviated with periods and which should not. The U.S. media tend to abbreviate two-word abbreviations like United States (U.S.), but not personal computer (PC) or television (TV). Many British publications have gradually done away with the use of periods in abbreviations completely.

Minimization of punctuation in typewritten matter became economically desirable in the 1960s and 1970s for the many users of carbon-film ribbons, since a period or comma consumed the same length of non-reusable expensive ribbon as did a capital letter.

Style conventions in English

In modern English there are several conventions for abbreviations and the choice may be confusing. The only rule universally accepted is that one should be consistent, and to make this easier, publishers express their preferences in a style guide. Questions which arise include those in the following subsections.

Lowercase letters

If the original word was capitalized, then the first letter of its abbreviation should retain the capital, for example Lev. for Leviticus. When abbreviating words spelled with lower case letters, there is no need for capitalization.

Periods (full stops) and spaces

A period (full stop) is sometimes written after an abbreviated word, but there are exceptions and a general lack of consensus about when this should happen. There is some confusion over the strict distinction between an abbreviation (a word shortened by omission of its end part) - requiring a full point (or full stop or period) - and a contraction (a word or compound shortened by omission of a middle part) - which does not need a full point or period. American English usage is less strict about this distinction and thus more likely to conclude a contraction, e.g., Jr. for "Junior" with a period.

There is never a period (full stop) between letters of the same word. For example, "kilometre" is abbreviated as km and not as k.m.. However, "miles per hour" can be abbreviated by the acronym m.p.h. or, increasingly common, mph.

In [British English]], according to Hart's Rules, the general rule is that abbreviations terminate with a full point (period), whereas contractions do not.[1]

ExampleCategoryShort formSource
DoctorContractionDrD - r
ProfessorAbbreviationProf.Prof...
The ReverendContraction (or Abbreviation)Revd (or Rev.)Rev - d
The Right HonourableContraction and AbbreviationRt Hon.R - t Hon...

In American English, the period is usually added if the abbreviation might otherwise be interpreted as a word, but some American writers do not use a period here. Sometimes, periods are used for certain initialisms but not others; a notable instance in American English is to write United States, European Union, and United Nations as U.S., EU, and UN respectively.

A third standard removes the full stops from all abbreviations (both "Saint" and "Street" become "St"). The U.S. Manual on Uniform Traffic Control Devices advises that periods should not be used with abbreviations on road signs, except for cardinal directions as part of a destination name. (For example, "Northwest Blvd", "W. Jefferson", and "PED XING" all follow this recommendation.)

Acronyms that were originally capitalized (with or without periods) but have since entered the vocabulary as generic words are no longer abbreviated with capital letters nor with any periods. Examples are sonar, radar, lidar, laser, and scuba.

Spaces are generally not used between single letter abbreviations of words in the same phrase, so one almost never encounters "U. S.".

When an abbreviation appears at the end of a sentence, use only one period: The capital of the United States is Washington, D.C.

Plural forms

To form the plural of an abbreviation, a number, or a capital letter used as a noun, simply add a lowercase s to the end.

When an abbreviation contains more than one full point, put the s after the final one.[1]

However, subject to any house style or consistency requirement, the same plurals may be rendered less formally as:

An apostrophe may be used in rare cases where clarity calls for it, for example when letters or symbols are referred to as objects.[1]

However, the apostrophe can be dispensed with if the items are set in italics or quotes:

In Latin, and continuing to the derivative forms in European languages as well as English, single-letter abbreviations had the plural being a doubling of the letter for note-taking. Most of these deal with writing and publishing. A few longer abbreviations use this as well.

Singular abbreviationSingular WordPlural abbreviationPlural WordDiscipline
d.didotdd.didotstypography
f.following line or pageff.following lines or pagesnotes
h.handhh.handshorse height
l.linell.linesnotes
MSmanuscriptMSSmanuscriptsnotes
op.opusopp.operanotes
p.pagepp.pagesnotes
P.popePP.popes
s.sectionss. (or §)sectionsnotes
v.volumevv.volumesnotes

Conventions followed by publications and newspapers

United States

Publications based in the U.S. tend to follow the style guides of the Chicago Manual of Style and the Associated Press. The U.S. Government follows a style guide published by the U.S. Government Printing Office.

However, there is some inconsistency in abbreviation styles, as they are not rigorously defined by style guides. Some two-word abbreviations, like "United Nations", are abbreviated with uppercase letters and periods, and others, like "personal computer" (PC) and "compact disc" (CD), are not; rather, they are typically abbreviated without periods and in uppercase letters. A third variation is to use lowercase letters with periods; this is used by Time Magazine in abbreviating "public relations" (p.r.). Moreover, even three-word abbreviations (most U.S. publications use uppercase abbreviations without periods) are sometimes not consistently abbreviated, even within the same article.

The New York Times is unique in having a consistent style by always abbreviating with periods: P.C., I.B.M., P.R. This is in contrast with the trend of British publications to omit periods for convenience.

United Kingdom

Many British publications follow some of these guidelines in abbreviation:

Miscellaneous and general rules

Measurement

The International System of Units (SI) defines a set of base units, from which other "derived" units may be obtained. The abbreviations, or more accurately "symbols" (using Roman letters, Greek letters in the case of ohm and micro and other characters in the case of degrees celsius) for these units are also clearly defined together with a set of prefixes for which there are also abbreviations or symbols.There should never be a period after or inside a unit; both '10 k.m.' and '10 k.m' are wrong — the only correct form is '10 km' (only followed with a period when at the end of a sentence).

A period "within" a compound unit denotes multiplication of the base units on each side of it. Ideally, this period should be raised to the centre of the line, but often it is not. For instance, '5 ms' means 5 millisecond(s), whereas '5 m.s' means 5 metre·second(s). The "m.s" here is a compound unit formed from the product of two fundamental SI units — metre and second. However, the middle dot symbol (·, unicode U+00B7, HTML ·) is the preferred way to represent compound units when available, e.g. "5 m·s".

There should always be a (non-breaking) space between the number and the unit — '25 km' is correct, and '25km' is incorrect. In Section 5.3.3. of The International System of Units (SI), the International Bureau of Weights and Measures (BIPM) states "The numerical value always precedes the unit, and a space is always used to separate the unit from the number. … The only exceptions to this rule are for the unit symbols for degree, minute, and second for plane angle."[5]

The case of letters (uppercase or lowercase) has meaning in the SI system, and should never be changed in a misguided attempt to follow an abbreviation style. For example, "10 S" denotes 10 siemens (a unit of conductance), while "10 s" denotes 10 seconds. Any unit named after a person is denoted by a symbol with an upper case first letter (S, Pa, A, V, N, Wb, W), but spelt out in full in lower case, (siemens, pascal, ampere, volt, newton, weber and watt). By contrast g, l, m, s, cd, ha represent gramme, litre, metre, second, candela and hectare respectively. The one slight exception to this rule is that the symbol for litre is allowed to be L to help avoid confusion with an upper case i or a one in some typefaces — compare l, I, and 1.

Likewise, the abbreviations of the prefixes denoting powers of ten are case-sensitive: m (milli) represents a thousandth, but M (mega) represents a million, so by inadvertent changes of case one may introduce (in this example) an error of a factor of 1 000 000 000. When a unit is written in full, the whole unit is written in lowercase, including the prefix: millivolt for mV, nanometre for nm, gigacandela for Gcd.

The above rules, if followed, ensure that the SI system is always unambiguous, so for instance mK denotes millikelvin, MK denotes megakelvin, K.m denotes kelvin.metre, and km denotes kilometre. Forms such as k.m and Km are ill-formed and technically meaningless in the SI system, although the intended meaning might be inferred from the context.

Syllabic abbreviation

A syllabic abbreviation is an abbreviation formed from (usually) initial syllables of several words, such as Interpol = International + police.

Syllabic abbreviations are usually written using lower case, sometimes starting with a capital letter, and are always pronounced as words rather than letter by letter.

Syllabic abbreviations should be distinguished from portmanteaus.

Usage

Different languages

Syllabic abbreviations are not widely used in English or French. The United States Navy, however, often uses syllabic abbreviations, such as Desron for "destroyer squadron", and sometimes combines acronyms with syllables, such as CincLantFleet for "commander-in-chief, Atlantic fleet".

On the other hand, they prevailed in Germany under the Nazis and in the Soviet Union for naming the plethora of new bureaucratic organizations. For example, Gestapo stands for Geheime Staats-Polizei, or "secret state police". Similarly, Comintern stands for the Communist International. This has caused syllabic abbreviations to have negative connotation, notwithstanding that such abbreviations were used in Germany even before the Nazis came to power, e.g., Schupo for Schutzpolizei.

Syllabic abbreviations were also typical for the German language used in the German Democratic Republic, e.g. Stasi for Staatssicherheit ("state security", the secret police) or Vopo for Volkspolizist ("people's policeman").

East Asian languages whose writing uses Chinese-originated ideograms instead of an alphabet form abbreviations similarly by using key characters from a term or phrase. For example, in Japanese the term for the United Nations, kokusai rengō (国際連合) is often abbreviated to kokuren (国連). (Such abbreviations are called ryakugo (略語) in Japanese). The syllabic abbreviation is frequently used for universities: for instance, Běidà (北大) for Běijīng Dàxué (北京大学, Peking University) and Tōdai (東大) for Tōkyō daigaku (東京大学, University of Tokyo).

Organisations

See also: List of syllabic abbreviations and Neologism.

Syllabic abbreviations are preferred by the US Navy as it increases readability amidst the large number of initialisms that would otherwise have to fit into the same acronyms. Hence DESRON 6 is used (in the full capital form) to mean "Destroyer Squadron 6," while COMNAVFORLANT would be "Commander, Naval Force (in the) Atlantic."

See also

External links

Notes and References

  1. Book: Hart's Rules: The handbook of style for writers and editors. Oxford University Press, 2005. ISBN 0198610416.
  2. http://www.spellingsociety.org/journals/j7/shortcuts.php Spelling Society : Shortcuts 1483-1660
  3. Web site: The Choctaw Expression 'Okeh' and the Americanism 'Okay'. Jim Fay. 2007-09-13. 2008-05-12.
  4. Web site: What does "OK" stand for?. The Straight Dope. 2008-05-12.
  5. Web site: The International System of Units (SI). pdf. 2008-04-18. International Bureau of Weights and Measures (BIPM).